Maintenance is important for many products in our lives, and office furniture products are no exception. How do you maintain office furniture to ensure longevity and durability?
At New Life Office, we're not just here to offer the best selection of office furniture around the Salt Lake City and Las Vegas areas, from office desks and office tables to office chairs and more - but also to provide expertise on the care and upkeep of any of our products. Here are some basic tips on office furniture maintenance and upkeep, from simple preventive measures to periodic forms of cleaning or maintenance that should be handled.
Preventive Office Furniture Maintenance
Many of the most important maintenance and upkeep themes for office furniture are regular, simple processes that don't require much time or effort. These are the steps you can take to prevent damage to office furniture in the first place:
- Keep it clean: The simplest preventive step here is also one of the most important - keep your office furniture clean at all times. Regularly wiping down surfaces with a gentle cleaning solution will help prevent buildup of dust, grime and other debris that could lead to damage over time.
- Avoid sharp objects: It may seem obvious, but keeping sharp objects away from office furniture is another key preventative measure. This includes scissors, knives, staplers and any other items that could scratch or dent surfaces.
- Properly distribute weight: Office furniture is designed to hold a certain amount of weight, so be sure not to exceed those limits. Overloading file cabinets or bookshelves, for example, can lead to structural damage over time.
- Proper climate control: Many office furniture materials are sensitive to extreme temperatures and humidity levels. Be sure to avoid placing furniture in direct sunlight or near sources of heat, and consider using a dehumidifier if necessary.
- Basic furniture rules: For anyone using office furniture, it's important to follow basic rules such as not standing on chairs or leaning back too far in office chairs. These actions can cause damage and potentially lead to accidents.
Periodic Office Furniture Maintenance
While the above preventive measures should be followed regularly, there are also periodic forms of maintenance that will help keep your office furniture in top shape for years to come. Here are a few examples:
- Deep cleaning: While regular wiping down of surfaces is important, periodically deep cleaning with specialized products may be necessary for certain types of office furniture. Be sure to follow manufacturer instructions for proper cleaning techniques.
- Inspect for damage: It's important to regularly inspect your office furniture for any signs of damage or wear and tear. Catching issues early on can prevent further damage and potentially save you from having to replace the furniture.
- Lubricate moving parts: If your office furniture has any moving parts, such as drawers or adjustable chairs, be sure to regularly lubricate them with a suitable solution. This will help keep movements smooth and prevent unnecessary strain on the furniture.
Odor Prevention
Another important aspect of office furniture maintenance is preventing unwanted odors. Here are some tips to keep your office furniture smelling fresh:
- Regularly clean fabric surfaces: If your office chairs or other furniture have fabric surfaces, be sure to regularly vacuum and clean them to prevent accumulation of dust and dirt that can lead to unpleasant odors.
- Use odor-absorbing materials: For areas with particularly strong odors, consider using odor-absorbing materials such as baking soda or activated charcoal in the vicinity of the furniture.
- Proper ventilation: Be sure to allow for proper air flow in the office to prevent stagnant air from causing musty smells on furniture.
Chair Maintenance
Due to the weight they carry and the constant movement, office chairs require some additional maintenance. Some tips for keeping your office chairs in good condition include:
- Check chair stability: Periodically check that all screws and bolts are tightened to prevent loosening over time.
- Adjust tension on reclining mechanisms: If your office chair has a reclining feature, be sure to regularly adjust the tension to prevent it from becoming too loose or too tight.
- Replace worn parts: Over time, certain parts of an office chair may become worn out or damaged. It's important to replace these parts as soon as possible to prevent further damage and maintain comfort for the user.
Overall, regular preventive and periodic maintenance can go a long way in ensuring the longevity and durability of your office furniture. By following these simple tips, you can keep your office looking professional and functional for years to come.
And if you ever have any specific questions or concerns about maintaining your New Life Office products, don't hesitate to reach out to our team for expert advice! We're here to help with all your office furniture needs around SLC and Las Vegas areas. Contact us today to learn more.